Yes Chef has four levels. A level decides, for each permission, whether a person can have it at all and whether it starts switched on. The same rules apply on the web and on the iPhone.
The four levels
Admin: runs the whole business: every location, pay, settings and who can do what.
Location Manager: runs their locations: the rota, the team, pay and checks.
Supervisor: runs the shift: the rota, requests, clock-ins and the day’s checks.
Employee: their own shifts, requests, checks and training.
Whatever their level, everyone can see their own shifts, ask for time off, do the checks given to them, read their inbox and edit their own profile. Those need no permission and are not in the table.
How to read the table
On The level starts with it. An Admin can switch it off for one person.
Can be given The level starts without it. An Admin can switch it on for one person.
On a phone, slide each table sideways to see all four levels.
Home
Permission
Employee
Supervisor
Location Manager
Admin
See the manager dashboard — sales, labour and today’s checks
No
On
On
On
Write pre-shift briefings
No
On
On
On
Messages
Permission
Employee
Supervisor
Location Manager
Admin
Send broadcasts to the whole team
No
Can be given
On
On
Create and manage group chats, and remove messages
No
Can be given
On
On
Rota
Permission
Employee
Supervisor
Location Manager
Admin
Build and edit the rota
No
On
On
On
Publish the rotaNeeds “Build and edit the rota”
No
Can be given
On
On
Change a published rota and shifts that have startedNeeds “Build and edit the rota”
No
Can be given
On
On
Save and edit rota templatesNeeds “Build and edit the rota”
No
Can be given
On
On
Set meetings and invite people
No
On
On
On
Requests
Permission
Employee
Supervisor
Location Manager
Admin
Approve time off
No
On
On
On
Approve shift swaps
No
On
On
On
Offer out open shifts
No
On
On
On
See the team’s availability
No
On
On
On
Timesheets & pay
Permission
Employee
Supervisor
Location Manager
Admin
See timesheets and clock-ins
No
On
On
On
Edit clock-in and clock-out timesNeeds “See timesheets and clock-ins”
No
On
On
On
Approve clock-ins
No
On
On
On
Record no-shows and absences
No
On
On
On
Approve timesheetsNeeds “See timesheets and clock-ins”
No
Can be given
On
On
Export timesheetsNeeds “See timesheets and clock-ins”
No
Can be given
On
On
See payroll and tips
No
Can be given
On
On
Edit pay rules and tips poolsNeeds “See payroll and tips”
No
Can be given
On
On
Export payrollNeeds “See payroll and tips”
No
Can be given
On
On
Team
Permission
Employee
Supervisor
Location Manager
Admin
See staff contact details and dates of birth
No
On
On
On
See and edit staff pay rates
No
Can be given
On
On
Edit staff details and where they work
No
Can be given
On
On
Invite new staff
No
Can be given
On
On
Book trial shifts and say how they went
No
On
On
On
Change people’s permission level and permissionsAlways on for an Admin
No
No
No
On
Manage training and sign people off
No
On
On
On
See the team’s performance
No
On
On
On
Write performance notesNeeds “See the team’s performance”
No
On
On
On
Checks
Permission
Employee
Supervisor
Location Manager
Admin
See every check and its history
Can be given
On
On
On
Run the day’s checks — reassign them, fill in missed ones, correct completed onesNeeds “See every check and its history”
Can be given
On
On
On
Create and edit checksNeeds “See every check and its history”
No
Can be given
On
On
Set up a shared tablet for checks, and end oneNeeds “See every check and its history”
No
Can be given
On
On
Manage equipment and service records
Can be given
On
On
On
Manage compliance documents
No
Can be given
On
On
Menu
Permission
Employee
Supervisor
Location Manager
Admin
Edit menus and items
Can be given
Can be given
On
On
See the prep list and recipes, add to the list and tick things off
On
On
On
On
Record waste
On
On
On
On
See all recorded waste, correct it and void it
Can be given
On
On
On
Tasks
Permission
Employee
Supervisor
Location Manager
Admin
See task boards, add tasks and comment
On
On
On
On
Create and edit boards and lists, and delete tasksNeeds “See task boards, add tasks and comment”
No
Can be given
On
On
Settings
Permission
Employee
Supervisor
Location Manager
Admin
Edit areas, positions, stations and service times
No
Can be given
On
On
See the till (POS) connection and its sales
No
No
On
On
Connect or change the till (POS)Needs “See the till (POS) connection and its sales”
No
No
Can be given
On
See what the AI features cost
No
No
No
On
See the event log — every change, who made it and when
No
No
Can be given
On
Undo changes from the event logNeeds “See the event log — every change, who made it and when”
No
No
Can be given
On
Add locations and edit their settings
No
No
Can be given
On
Access all locations
No
No
No
On
Three things the table does not show
Where it applies. A Location Manager’s or Supervisor’s permissions apply only at the locations they work at. An Admin’s apply at every location while “Access all locations” is on. See Why someone cannot see a location.
“Needs”. A permission that needs another is off whenever the other is off, whatever its own switch says.
Parts of the app. A permission that belongs to a part a location has switched off, such as Checks, does nothing at that location.
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