Change or cancel a meeting

Open the meeting

• On the web, press its block on the rota, or its row on the Meetings page. It opens in a panel at the side.
• On the phone, tap its block above the rota, or its card on Today or at the top of Messages.

Go to Rota & team, then Meetings

The Meetings page is on the web only. It lists every meeting at the locations where you set meetings, under Upcoming and Past, with how many are going, can’t, or have not answered.

Edit it, or move it

1. Press Edit at the foot of the meeting. The form you set it with opens.
2. Change what you need.
3. Press Send on the web, or Save on the phone.

• A new title, place, agenda or pay says Meeting changed. Nobody is asked again.
• A new day or new times says Meeting moved and how many were asked again. Every guest’s answer is cleared and they are told; the organiser and co-hosts stay as they were.

Add or remove people

1. Open the meeting’s People tab and press Add people. The form opens at the list of people.
2. Tick the people to add. Untick anyone to take them off.
3. Mark or unmark a Co-host on a ticked person, if you need to.
4. Send the form.

People you add are invited and told. People you take off are told they are no longer invited. The organiser cannot be taken off. People can be added or removed until the meeting ends.

Remind people who have not answered

On the People tab, press Remind. The key carries the number of people who have not answered, and each of them is asked again. It says Reminded. You can remind once an hour, and not once the meeting has started. Yes Chef also asks them itself a day before.

The organiser and co-hosts also see, on each person’s row, whether they have opened the invitation (Seen or Not seen) and the reason anyone gave with Can’t.

Cancel it

1. Press Cancel meeting at the foot of the meeting.
2. It asks Cancel this meeting? and says how many people are told. Press Cancel meeting, or Keep it to go back.

Everyone invited is told it is cancelled. The meeting comes off the rota and stays on the Meetings page marked Cancelled. A cancelled meeting cannot be brought back: set it again instead.

Set the same meeting again

Press Set again at the foot of a meeting. The form opens filled in with the same title, people, place, length, pay and agenda, one week on at the same time (or the next week still to come, for an old one). Check it and press Send. It is a new meeting: nobody’s answer, no files and no notes are carried over. This needs the “Set meetings and invite people” permission.

After the meeting, see Say who came to a meeting and Send meeting notes.