Say who came to a meeting
Tick who was at a meeting once it has happened. For a paid meeting, this is what pays the people who were not already clocked in.
After a meeting, one of its hosts says who was there. For an unpaid meeting that is a record and nothing more. For a paid one it decides who is paid for the time.
- Open the meeting and press its People tab. This works the same on the web and on the phone.
- Above the list is a line headed Who came, with a count such as “9 of 12”. Each person has a tick. Everyone who said Going is ticked to begin with.
- Untick anyone who did not come, and tick anyone who came without saying so.
- Press Save. It says Saved and how many came.
When you can do it
- An unpaid meeting: from the moment it starts.
- A paid meeting: from the moment it ends. What it pays depends on who was clocked in up to its end, so it cannot be worked out sooner.
What a paid meeting pays
For each person you tick, Yes Chef looks at the meeting’s time and takes out any part of it they were already clocked in for. What is left becomes a timesheet for them, at their own rate. Nobody is paid twice for the same minutes.
- Someone clocked in for the whole meeting gets no extra timesheet. Their row says In shift.
- Someone who came in for it gets a timesheet for the time, and their row says how long, such as “1h paid”.
- If you can edit timesheets at this location, the timesheet is approved as it is written. If you cannot, it waits to be approved and the row says Waiting in Timesheets.
The rows show time, never money. A meeting’s cost in pounds is shown only to people who are allowed to see pay.
Correct it afterwards
Open People again, change the ticks and press Save. Ticking someone new writes their timesheet. Unticking someone discards the timesheet the meeting gave them. People whose tick has not changed are left exactly as they were.
Once who came has been saved, the meeting can no longer be switched between paid and unpaid.
Next: Send meeting notes.
If it doesn’t work
- There are no ticks on the People tab
- You are a guest at this meeting, it has been cancelled, or it is not time yet: a paid meeting’s ticks appear when it ends.
- “Not until it has ended”
- The meeting is paid and still running. Save who came once it has finished.
- It says someone’s “meeting time has gone to payroll — change it in Timesheets”
- You unticked someone whose timesheet for the meeting has already gone out in a payroll export, so it cannot be discarded from here. Nothing is changed by that save.
- “They’re not invited”
- Only people on the meeting can be ticked. If someone came who was not invited, they are not recorded here.
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