Set up the lists on a board
Add, rename and reorder a board’s lists, choose which one is the done list, clear finished tasks, and archive a list.
Lists are the columns of a board. A new board has To do, Doing and Done; change them to fit the job. Lists are set up on the web only. The iPhone shows the lists and moves tasks between them, but cannot change them.
On the web
Go to Tasks, then Boards
Open the board. Each list has a menu: the three dots at the top of its column.
Add a list
- Scroll to the right-hand end of the board and press Add a list.
- Type its name and press Enter. It says List added.
Rename a list
- Click the list’s name, or choose Rename from its menu.
- Type the new name and press Enter. It says List renamed. Esc puts the old name back.
Change the order
- From the list’s menu, choose Move left or Move right. It says List moved.
Choose the done list
A done list is where finished tasks collect. It has a green tick beside its name. Ticking a task anywhere on the board sends it to the board’s first done list, and moving a task into a done list marks it done.
- From the list’s menu, tick Done list. It says Done list set.
- To make it an ordinary list again, untick it. It says Done list unset.
Clear a done list
When a done list has grown long, choose Clear done from its menu. It says Done cleared, with how many were archived. The tasks are archived, not deleted: they can be read and restored from Archived tasks in the board’s own menu. See Archive, restore or delete a task.
Archive a list
- From the list’s menu, choose Archive list.
- It asks Archive this list? and shows how many tasks will be archived with it. Press Archive.
- It says List archived. The list and every task on it leave the board.
If it doesn’t work
- The lists have no menu, and there is no “Add a list”
- You do not have the “Create and edit boards and lists, and delete tasks” permission for this board. On a done list you will still see a menu with Clear done.
- “That list has changed. Look again.” or “That board’s lists have changed. Look again.”
- Someone else changed the board while you had it open. Nothing was done. Look at the board as it is now and try again.
- “That list is too long to mark done.”
- The list has too many open tasks to tick in one go. Move or tick some of them first.
- “A board keeps 50 lists at most”
- Archive a list you no longer use before adding another.
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