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Set up a shared tablet for checks

Turn a tablet or other device into one the whole team does checks on, each person saying who they are with a PIN. And how to end it.

Who can do this: People with the “Set up a shared tablet for checks, and end one” permission: Location Managers and Admins by default; a Supervisor can be given it.

Web and iPhoneChecked

On this page

A shared tablet is a device left in the kitchen that shows one location’s checks and nothing else. Nobody is signed in on it. To do a check, a person picks their name and gives their own PIN, and the record carries their name. It needs a connection: a shared tablet does nothing offline.

On the web, in the tablet’s browser

Go to Checks, then Today

  1. On the device that will be shared, sign in to the web app and pick the location in the sidebar.
  2. Press Shared tablet at the top of Today.
  3. Check Your PIN is set. The figure beside On now, such as 8/12 PINs, is how many of the team have one.
  4. Type a Name for the tablet if you want one, such as where it is kept.
  5. Press Use this device as a shared tablet. You are signed out, and the device shows the day’s checks for that location.

In the app

  1. Open Checks and press the screen icon at the top, named Shared tablet.
  2. If it says Your PIN · not set, press Set PIN first.
  3. Type a name for the device if you want one.
  4. Press Use as shared tablet, then Share to confirm. You are signed out and the device shows the day’s checks.

End shared mode

  • On the device. Press Leave, pick your name and type your PIN. Only people who may set up a shared tablet at that location are listed. Or press Sign in instead and sign in as yourself. It says Shared mode ended.
  • From anywhere. In the web app open Shared tablet on Today, find the device under On now and press End. Use this if a tablet has gone missing: it stops working as a shared tablet at once.

What happens next

The tablet lists the day’s checks with a Log button for on-demand records. Checks done on it show in History with a Shared tablet mark and the name you gave the device. See Do a check on a shared tablet.

If it doesn’t work

There is no Shared tablet button
You do not have the permission to set one up at this location.
“12 shared tablets at most — end one first”
A location can have twelve shared devices on at once. End one you no longer use.
“Not allowed here” after signing in on the tablet
The person who signed in may not set up or end a shared tablet at that location, so the device stays shared.
“No connection”
The device is offline. Checks open again when the connection is back.

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